Creating an Exhibit Record

To create a new Exhibit:

  1. Navigate to Exhibits App > Exhibits feature.

  2. Click Add New Exhibit. The Add New Exhibit form will appear.

    1. Enter a Code and Name for the exhibit.

    2. Set the Available From date—this is the date on which the exhibition becomes available for customers to register and begin purchasing booths. To automatically “expire” the exhibition, set the Available Until date. Once this date has passed, the exhibition is no longer accessible to customers.

    3. Click the Is Public check-box to make the exhibition accessible to non-staff users. If this is left unchecked, only staff have the ability to see or purchase booths for customers.

    4. The Is Free check-box causes a zero-dollar price to be created for the exhibition.

      Note: This zero-dollar price applies to exhibition attendees only, not to booths. Attendee price is separate from the booth price. An exhibition with no attendee price or an attendee price of zero can still have non-zero prices for exhibition booths. Prices created via this method must manually have GL accounts applied via the Price Record. See Allowing Exhibit Attendees.

    5. If the exhibition is not free and it's necessary to specify a non-default credit card merchant for this expo attendees, select the credit card Merchant that should be used. (Depending on your system setup, you may have one or more options available in the drop-down field. If only one merchant is configured in your instance of the system, it's not necessary to specify a merchant here.)

    6. Select the Start and End Date and Time for the exhibition itself. These date and time fields differ from the Available From and Until fields, in that they indicate the actual start and end date and time of the exhibition.

    7. Select the Time Zone in which the exhibition is taking place.

    8. Click Save. To save the exhibition record and immediately add another, click Save and Add New.

Once the record is saved, open the exhibit to manage details and complete setup. Exhibit Records display a layout typical to most products in re:Members AMS: tabs across the top of the record delineate different types of information about the record and menu options under those tabs allow staff to further manage information about the exhibition.